Newspapers Are Banning Email Interviews. Should You?

Reporters for the college newspaper The Daily Princetonian are no longer allowed to conduct interviews through email. Neither are reporters for The Stanford Daily or The Oracle, the University of South Florida’s paper.

What’s behind this seemingly urgent push for “no email interview” policies? To find out, writer Mark Lisheron wrote a thoughtful and well-researched piece for the April issue of the American Journalism Review. (Disclosure: I’m quoted in the article.)


Unsurprisingly, his investigation revealed deep passions on both sides of the debate. Supporters of the email ban argued their side thusly, as summarized by Lisheron:

“E-mail deprives the reporter of all of the sensory advantages of the other interview styles. Facial expressions, gestures, posture. The sound and the cadence of the voice. The emphasis on words or phrases. The pauses.

As fast and convenient as they are, e-mail interviews are never really conducted in real time. The timing of the response, the allowance for measured and edited replies create an artificiality readers recognize.”

The then-editor of The Daily Princetonian, Henry Rome, explained his decision to ban email interviews by writing:

“Interviews are meant to be genuine, spontaneous conversations that allow a reporter to gain a greater understanding of a source’s perspective. However, the use of the email interview — and its widespread presence in our News articles — has resulted in stories filled with stilted, manicured quotes that often hide any real meaning and make it extremely difficult for reporters to ask follow-up questions or build relationships with sources.”

On the other side of the debate are those who make the case for email interviews. One past president of the National Information Officers Association said this, as summarized by Lisheron:

“Reporters, he says, have no inherent right to a statement from him. He reserves the right to ask for questions in writing and provide answers in writing, usually through e-mail.

Departments like his are trying harder to control the message, not because they are deceptive and evil, but because relationships with the media have changed.”

And another public information officer told him that getting questions in writing is:

“…not only a way to form more complete and accurate answers, but to be better able to parry inquiries designed to elicit specific responses.”

So who’s right? Both sides have a point, and the truth is somewhere in the middle. Like anything else (say, PowerPoint slides) the problem is less with the tool itself than with the way that tool gets used. That said, far too many spokespersons rely on email. They think they’re maintaining control by only offering written statements—and sometimes they are—but too often, they’re unnecessarily undermining their relationships with the press.

You can read more about my view on this issue in my article called “Three Reasons to Interview by Phone Instead of Email.”

I hope you’ll read Mark’s excellent article in full. You can find it here. And please leave your thoughts on this topic in the comments section below.